Hotel Accounting Software

Hotel accounting software does much more than just keep the financial books, it helps manage the hotel. This management software must manage rooms, reservations, discounts, etc.

In fact a good software program should be able to do the following:

  • Designate room pricing based on different criteria
  • Invoicing and payments
  • Allow credit card payments
  • Manage reservations
  • Provide sales reports
  • Manage employee scheduling and payroll
Room pricing varies depending on which discount a guest uses, how many guests in a room, whether a pet is allowed, etc. The hotel software must be able to compute and invoice these changes to room pricing quickly and accurately, while also calculating the correct amount of tax to charge.

Invoicing should be easy based on the information input into the software at check-in. Any changes such as length of stay or misc room charges should be allowed. Of course, credit card payments need to be approved and accepted.

Reservation management is another big part of the software system. Ease of use and quick access are key. Potential guests need to be quickly and accurately logged into the system and room rates determined.

The hotel software should also manage the employees by scheduling and recording time worked. Some software allows the employee time clock to provide time worked information to the payroll module. The software should print employee schedules and maintain all employee records that are required.

Many reports should be available to management to help assess the business, including room sales, vacancy reports, etc. Good software will allow management to customize some of the reports to increase the usefulness of the reporting.